In This Week's Newsletter:

• Opportunity Spotlight of the Week: Department of Defense (DoD), Personnel and Readiness Infrastructure Support Management Services (PRISIM) Small Business On-Ramp

• Four To Follow: Get the lowdown on four interesting pursuits

• Transitioning Talent: Jackson Jeter

• AI Corner: Introducing ArcAgent: Rohirrim’s Cutting-Edge Agentic AI Technology

• Pricing Insights: Cost Accounting Standards

• Capture Corner: Executive Summary – Critical Bid Component

Department of Defense (DoD), Personnel and Readiness Infrastructure Support Management Services (PRISIM) Small Business On-Ramp

Contact Katie: [email protected]

This $1.8B Small Business Set-Aside IDIQ has an On-Ramp of the original PRISM MATOC for the MDoD's pool. The Government is currently looking for additional MDoD's Pool SB Contractor professional support services to provide strategic, program analysis, scientific, engineering, technical, and analytical support and assistance. The Government is expecting a solicitation for release in June 2025. The award date is expected in August 2025. Reach out to Hinz Consulting for proposal and pricing support.

Four to Follow:

1. Department of Army, Program and Staff Support (PASS) The Department of Army Combat Capabilities Development command, Chemical Biological Center (DEVCOM CBC), has a need for labor, supervision, and materials to support various services including personnel management, security, strategic planning, business development, operations, project management, acquisition development, financial management, and safety and risk management services This $50M Small Business Set-Aside IDIQ is set for release for the end of May 2025, with an estimated award of September 2025. Continue to monitor SAM.gov for updates.

2. Department of Air Force, Joint Service System Management Official Global Positioning System User Equipment System Support (JSSMO GPS UE). The Department of the Air Force requires contractor support services for GPS UE Systems and Assured Positioning, Navigation, and Timing (PNT) programs. The work includes modernization, acquisition, and sustainment planning, program startup planning, logistics management, and cybersecurity. This $89.6M effort is anticipated for release around September 2025, with an award predicted around January 2026. The competitive type has not been determined. For further information, please continue to watch SAM.gov.

3. Department of Homeland Security (DHS), Biometric Advancement and Standards IDIQ (BAS). The DHS Office of Biometric Identity Management (OBIM) has a need for biometric subject matter expertise to conduct biometric technical analysis and produce related products and standards. The competition type for the IDIQ is currently unknown and is anticipated to be between $20M - $50M in value. Continue to monitor SAM.gov for updates.

4. National Geospatial-Intelligence Agency (NGA), Artificial Intelligence (AI) Industry Day. NGA will be hosting an AI Industry day for TS/SCI cleared interested parties. Instructions to register and view the Save the Date are posted on the Intelligence Community (IC)-Acquisition Research Center (ARC) Classified website, https://acq-ui.ace.proj.nro.ic.gov, under “NGA AI Industry Day.” Monitor the classified ARC for any changes to the date. 

Transitioning Talent: Jackson Jeter

Do you need a great hire? Hinz is proud to showcase our Military Skillbridge Intern - Jackson Jeter. Jackson has just completed a career in the military and six months learning BD Analysis and Proposals with Hinz Professionals.

We are looking to place Jackson in the next 30 days. If you are building your team, please reach out to us at [email protected] or directly to Jackson at [email protected].

Introducing ArcAgent: Rohirrim’s Cutting-Edge Agentic AI Technology

Contact Josh: [email protected]

Rohirrim continues to lead innovation in Generative AI for the proposal industry, and its roadmap for 2025-26 promises groundbreaking advancements. One of its most exciting breakthroughs this year is ArcAgent, a powerful shift from reactive AI to proactive AI.

ArcAgent streamlines labor-intensive tasks that once demanded countless hours—such as identifying and labeling Controlled Unclassified Information (CUI), building resume libraries, and eliminating duplicate documents. With an impressive 90%-time savings for proposal professionals, ArcAgent reduces repetitive work while ensuring accuracy, consistency, and compliance.

What Does ArcAgent Do?

✅ Connect & Synchronize—Scans vast amounts of structured and unstructured data across formats like DOCX, PPTX, XLSX, and PDFs.

✅ Deduplicate Files & Manage Versions—Detects duplicates, near-duplicates, and outdated file versions to enhance data integrity.

✅ Create Unified, Structured Data—Transforms scattered documents into sortable, filterable, and query-ready data.

✅ Build an Interconnected Knowledge Graph—Maps relevant data points into a visual or programmatic network, showing how information interlinks.

✅ Perform Advanced Linguistic Analysis—Segments and embeds source-validated text at a granular level for improved accuracy and reference.

✅ Ensure CMMC Level 2 CUI Compliance—Identifies, tags, and protects CUI, ensuring full adherence to CMMC Level 2 standards.

ArcAgent is poised to deliver some of the most impactful advancements in the market!

Cost Accounting Standards

Contact Tom: [email protected]

Cost Accounting Standards (CAS) in federal contracting are a set of rules designed to ensure uniformity and consistency in the measurement, assignment, and allocation of costs to government contracts. These standards are established by the Cost Accounting Standards Board (CASB) and apply to certain negotiated contracts and subcontracts with the U.S. government.

Key Aspects of CAS:

1. Applicability: CAS applies to negotiated contracts exceeding $2 million unless an exemption applies. A contract award of $7.5 million or more generally triggers full CAS coverage.

2. Standards: There are nineteen CAS standards, covering various cost-related aspects such as depreciation, pension plans, personal compensation, indirect costs, and more.

3. Disclosure Requirements: Contractors subject to CAS must submit a Disclosure Statement detailing their cost accounting practices.

4. Consistency in Cost Accounting: Contractors must follow consistent cost accounting practices in estimating, accumulating, and reporting costs.

5. Regulatory Framework: CAS is governed under FAR Part 30, which outlines policies and procedures for applying CASB rules to federal contracts.

CAS significantly impacts contractors working on federal projects by imposing strict requirements on how they account for costs. Here’s how CAS affects contractors:

1. Compliance Requirements

   • Contractors must follow uniform cost accounting practices, ensuring consistency in estimating, accumulating, and reporting costs.

   • They may need to submit a Disclosure Statement (Form CASB DS-1) detailing their cost accounting methods.

2. Increased Oversight & Audits

   • Government agencies, particularly the Defense Contract Audit Agency (DCAA), conduct audits to verify compliance.

   • Noncompliance can lead to contract disputes, penalties, or even loss of eligibility for future contracts.

3. Cost Allocation Rules

   • CAS dictates how contractors allocate direct and indirect costs, ensuring fair distribution across government contracts.

   • This prevents cost shifting, where contractors improperly assign costs from commercial projects to government-funded ones.

4. Administrative Burden

   • Compliance with CAS requires sophisticated accounting systems and trained personnel.

   • Small businesses or new contractors may struggle with the complexity and cost of maintaining CAS-compliant systems.

5. Competitive Impact

   • CAS compliance can be a barrier to entry for smaller firms, as it adds administrative costs.

   • However, for large contractors, CAS compliance can enhance credibility and increase eligibility for high-value contracts.

Executive Summary – Critical Bid Component

Contact John: [email protected]

The Executive Summary is a critical component of an effective capture strategy, delivering a compelling narrative that defines your value proposition and frames the proposal for success. Achieving this impact requires the Executive Summary to clearly address the following critical areas:

1. First Impression for Decision Makers:

   • The Executive Summary is often the first—and sometimes the only—section that key stakeholders and evaluators read.

   • It sets the tone for the entire proposal, showcasing your understanding of the client's needs, goals, and critical priorities

   • A strong introduction should be customer-focused, demonstrating a clear grasp of their mission and the purpose behind the procurement.

2. Aligns Solution with Customer Objectives:

   • Illustrates how the proposed solution not only meets but also exceeds the client's requirements, directly contributing to their mission and long-term goals.

   • Clearly articulates the value proposition, highlighting key benefits, desired outcomes, and unique differentiators that set your solution apart.

   • Emphasizes the speed to value, demonstrating how quickly the client can expect to see positive results and measurable impact.

3. Exemplifies Win Themes and Strategic Messaging:

   • Reinforces the strategic win themes through clear, persuasive messaging that resonates with the client's needs and priorities.

   • Articulates why your organization represents the lowest risk and best value partner, showcasing strengths and mitigations that align with the client's objectives.

4. Guides the Proposal:

   • A well-crafted Executive Summary serves as the North Star for the entire proposal response, ensuring that all sections—technical, management, and pricing—are aligned with the central themes and strategic messaging.

   • It provides internal alignment and consistency, enabling a cohesive narrative that reinforces the solution's value and strategic fit for the client.

5. Facilitates Rapid Decision-Making:

   • Recognizing that busy evaluators often rely on the Executive Summary to decide whether a proposal merits further review, it serves as a critical decision-making tool.

   • A well-crafted, compelling Executive Summary increases the likelihood of advancing your proposal and winning the bid.

The Executive Summary is far more than just a summary—it is a strategic tool used within the capture process to position your organization as the clear choice to WIN. Through compelling storytelling, alignment with customer priorities, and reinforcement of key win themes, it sets the stage for evaluators to recognize your solution as the best value and lowest-risk option.

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About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

• Proposal Consulting

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